European Union

European Union External Vacancy Announcement

Job Position – Administrative Assistant

Required Qualification and Experience
Education: BA degree in Management, Logistics Management or a related field of study
Minimum of 5 years working experience in a similar position
Minimum English language competency ability to understand: C2, read: C2, speak C2 and write C2
High level of computer literacy
Medically fit to perform the required duties
Enjoys civil rights and permits for employment under local law

The following will be considered an asset:

Additional degrees or training related to the position
Experience in the field with an international group or a diplomatic mission
Knowledge of the French language
We offer

We offer the post of Administrative Assistant in the Administration Section of the EU Delegation to Ethiopia.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy the specific job function as “Administrative Assistant” This job function may be changed in accordance with the needs of the Delegation.

Under this job function, the successful candidate will serve as technical staff whose duties and responsibilities shall include:

Mission validation and settlement of mission expenses
Finding houses for expatriate staff and concluding lease contract after HoA approval
Handling all administrative processes for Lease contracts and filling the documents
Serve as contact person in case of emergency
Follow-up of service contracts for cleaning, gardening, security, equipment maintenance, office maintenance and repairs, electrical works, fuel and generator status
Liaise with government offices to deal with different matters
Enter data on Immogst
Management of ABAC asset
Follow HoD residence issues
Responsible for driver assignment/Backup person for some other Admin staff
Perform any other duties assigned by the HOA
Place of Employment:  Delegation of the European Union to Ethiopia – Addis Ababa
Employment Contract: Indefinite/Permanent
Working hours/week: 37.5
Group II – with a starting basic salary of 1,913 EUR/month (payable equivalent in Ethiopian Birr)

We offer a competitive position in an international environment. Benefits, such as transportation allowance, provident fund and medical insurance are offered to employees and their families under certain conditions.
Deadline: June 15, 2024

How To Apply:
Please send your application and supporting documents to [email protected]

The bundle should embody a cover letter, a detailed CV, as well as references of earlier professional experience. The selection of eligible candidates will probably be accomplished by means of written check and interview.

The Delegation is not going to present further info or talk about the choice process by phone.

The procedure
After the deadline for applications, the functions will probably be reviewed by a Selection Committee arrange for this goal. The Selection Committee will prepare a shortlist of candidates who’re thought of to be the most appropriate for the submit on the idea of a preliminary evaluation of the information provided of their utility letter and the supporting documents.

The short-listed candidates will be invited to an evaluation phase, which is able to embody a written check and an interview– throughout this part, the Selection Committee will assess the suitability of the candidates for the submit.

The candidates who have not been short-listed will not be contacted individually. However, the Delegation will use the same technique of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and {that a} candidate has (or has not) been recruited.

The deadline for application is: June, 15th, 2024 at 17:00hrs