First Consult PLC is a leading economic development consulting firm implementing projects in Ethiopia. Founded in 2006, First Consult (FC) has grown to design and implement projects across the agriculture, manufacturing and service sectors. Our multidisciplinary teams combine a capacity to execute with clarity of the local context. We have delivered at-scale real impact in terms of jobs & wealth creation, business formation & growth, and investment attraction & mobilization
First Consult PLC External Vacancy Announcement
Job Position 1 – Office Assistant
Required Qualification and Experience
Education: Bachelor’s (BA) Degree in Business Management, or relevant Social Science studies from a recognized University/College with at least 2 years of work experience
Work Place: Addis Ababa
Deadline: October 17/24
Required Skills:
Strong command of English and Amharic,
Good proficiency in Microsoft Office – significant experience with Word, Excel, PowerPoint, etc.
Excellent organizational and time-management skills
Teamwork skills
Excellent written and verbal communication skills
Ability to maintain confidentiality of company information
Position Summary:
The Office Assistant will be responsible for providing administrative and logistical support to the Transforming Agriculture staff in day-to-day project and administrative activities ensuring that projects are executed efficiently and effectively. S/he will need to have excellent organizational, communication, and multitasking skills, as well as a keen attention to detail.
Duties and Responsibilities:
PROJECT MANAGEMENT
Organize travel and logistics for project staff
Organize and schedule appointments.
Plan meetings and take detailed minutes.
Update and maintain project files and folders
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
Act as the point of contact for Vendors, Consultants, and other key stakeholders.
Periodically review and recommend updates to administrative systems to ensure efficiency.
Any other duties as assigned.
FRONT DESK MANAGEMENT
Greet and announce visitors in a professional manner
Provide visitors with information and direct them accordingly
Screen, answer phone calls and routing callers to the appropriate department or taking messages
Receive incoming letters and correspondences and directing it to the concerned department
Coordinating Courier to have letters, correspondences and items picked up from the office and to their designated areas
CLERICAL SUPPORT
Coordinate and schedule appointments and meetings in addition to booking and arranging conference and meeting rooms
Floor coordination – Perform large scale fax, copy and scan jobs in addition to making sure of the upkeep of the machines and availability of paper
Issuing Letters, memoranda, reports and other correspondences and managing their filing systems
ADMINISTRATIVE SUPPORT
Monitor and manage the availability and distribution of office supplies, handling shortages and ordering new ones as necessary.
Organize travel bookings, accommodations and reservations for staff on business related field trips
Coordinate office events as necessary by managing office calendars and assisting in the event planning and implementation
Assist in organizing office common spaces and ensuring the clean and organized maintenance of office kitchen, reception area, copy room, and conference room
Coordinate with other departments to ensure compliance with established policies
General administrative support and troubleshooting – assist in resolving office related malfunctions and respond to issues
Support HR in shortlisting applicants by following the proper procedure
Coordinating interviews – following up on the selected applicants to ensure they have the right time and date for interviews
Updating the HR candidate pool
Job Position 2 – Admin and Procurement Officer
Required Qualification and Experience
Education: Bachelor (BA) Degree in procurement, supply chain management or Business Administration/Management, or relevant Social Science from a recognized University/College with more than 5 years of relevant work experience with different donors preferably in USAID-assisted projects.
Outstanding and effective oral communication and writing skills in English and Amharic additional local language is a plus.
Strong understanding of USAID Procurement procedures, HR functions, best practices and Ethiopian Labor Law.
Experience with office administration and operations.
Strong communication and interpersonal skills with a service-oriented attitude.
Strong administrative and organizational skills.
Ability to handle complex or confidential matters requiring considerable discretion and judgment.
Must be detail-oriented and able to work independently.
Willing to travel to field sites as necessary.
Good interpersonal skills and a good team player
Excellent computer skills; Good proficiency in Microsoft Office – significant experience with Word, Excel, PowerPoint, etc.
This position is open to Ethiopian citizens.
REPORTING :The Admin and Procurement Officer reports directly to the Operations Manager – Bahir Dar.
work Place: Bahir Dar
Deadline: October 25/24
Job Description
Research Triangle Institute (RTI) has over 30 years of experience assisting governments, communities, and the private sector. As a not-for-profit, an independent research institute based in North Carolina, USA, RTI has roughly 5,000 employees with global experience implementing international development projects. RTI’s Sustainable Growth & Resilience (SG&R) technical unit within the International Development Group brings together RTI experts and capabilities across food security, agriculture, energy, environment, water, governance, and economic opportunity. SG&R will leverage RTI’s experience designing and delivering multisectoral programming and technical solutions to respond to climate change, build resilience, and promote economic growth around the world.
SG&R’s Global Food Security and Agriculture portfolio is working to strengthen agricultural markets, engage youth and women as critical leaders of the on- and off-farm workforce, and tackle the dual burden of malnutrition around the globe. RTI’s work is helping foster stronger food systems, reduce malnutrition in all its forms, build resilience and engage the next generation of food security leaders. RTI is currently partnering on nearly 30 projects in East Africa, including activities focused on private sector-driven agricultural growth in Rwanda and market systems development in Kenya.
First Consult is a leading economic development consulting firm implementing projects in Ethiopia. Founded in 2006, First Consult (FC) has grown to design and implement projects across the agriculture, manufacturing, and service sectors. Our multidisciplinary teams combine a capacity to execute with clarity of the local context. As a result, we have delivered at-scale real impact in terms of jobs & wealth creation, business formation & growth, and investment attraction & mobilization.
The purpose of the USAID Feed the Future Ethiopia Transforming Agriculture is to increase access to healthy diets, particularly for women and children, by improving competitiveness, inclusiveness, and resilience of the Ethiopian food and agriculture system. ETA will also increase incomes gained from agriculture by as much as 40 percent over the next five years. To achieve its goals ETA must collaborate intensively with other USAID-funded projects working in the food and agriculture sector.
The Admin and Procurement Officer, based at the assigned Bahir Dar regional office, will be responsible for overseeing the procurement of goods and services in support of project objectives, tasks and activities while ensuring completion in a timely manner and within deadlines. The Admin and Procurement Officer will ensure that the project procurement policies, procedures, rules and guidelines are followed in the assigned region.
Duties and Responsibilities
Following RTI/USAID procurement policy/procurement manual, prepare bid specifications, request for quotations and the preparation of bidding documents for all goods and services.
Differentiating the type of procurement whether it is a grant or directly for office use.
Make sure all purchases made are considered necessary and reasonable, Features and quality of the product/services meet project requirements.
Responsible for the adequate filing of all necessary documentation to ensure efficiency in vendor payments.
Assist logistics required for importing and delivering the goods to their preferred destination and prepare contracts for transport service
Facilitates the approval, prioritization and sourcing process.
Liaising with the respective project experts, facilitating technical verification of goods, and preparing goods inspection reports and payment requests to Finance for payment.
Submit all procured items with appropriate documentation to the project partners and beneficiaries for onward handover to the respective requester/users;
Establish procurement record checklist, maintain procurement data both in soft and hard copy i.e. (purchase request/need through the delivery stage); Maintain and update procurement records of the program for procurement review and audit purposes;
Advice requisitioning experts and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.
Coordinate all procurement activities, monitor the implementation of the procurement plan and prepare periodic status reports on the project’s procurement of goods/services and stakeholders’ procurement;
Responsible for doing the follow-ups of getting quotations from regional and national vendors.
Strategically identify alternative sources to support capacity/risk management, cost reduction, and quality initiatives;
Strategically identify alternative parts/components to achieve the highest product value;
Supervise and provide guidance for the procurement team.
Work with multiple vendors to determine the best deals for the company, and have to evaluate the many pros and cons of each, based on price, quality, speed of delivery and other factors.
Review invoice payments from vendors and compare them to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting them for payment.
Create and maintain the project inventory list in coordination with project management.
Coordinate the development of the local vendor list.
Support project budget revisions by providing estimated pricing for goods and services.
Support the scheduling, and management of conferences, meetings, workshops, trade fairs, training, field trips, visits, and other activities as needed;
Prepare training facility/venue with the necessary equipment and supplies;
Manage all office and house leases, renewal negotiations, maintain landlord contracts, construction, build-out, repairs, and maintenance support and information;
Frequent travel to provinces and districts covered by the project.
Performs additional duties as assigned by the Operations Manager – Bahir Dar, Area Program Manager – Bahir Dar, and Finance and Operation Director.
How to Apply:
First Consult invites all well-qualified candidates to apply. If you have the relevant skills and experience, we would love to hear from you.
Competent candidates should submit their one-page cover letter and updated CVs only to: [email protected] . Candidates MUST refer to the position title “Job Title” in the subject line of their email and applications.
The applicant is required to carry out his/her duties in accordance with First Consult’s Code of conduct, HR and Safeguarding policy.
All applicants should be aware that our organization is committed to safeguard our programme participants, staff, representatives of the organization and community members we work with is our top priority in everything we do, including recruitment.
By applying, you acknowledge and agree to adhere the First Consult recruitment procedure in which all offers are subject to satisfactory background checks. By submitting your application, you consent to the use of your personal data for recruitment purposes.
All documents requested by First Consult at various stages of the recruitment process will be used for recruitment purposes only.