Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Mercy Corps has been present in Ethiopia since 2004 working to drive bold and transformative ideas, working closely with government, the private sector and civil society actors to build a more resilient country, ensuring that programs are responsive to and influenced by participants and stakeholders. With the launch of Mercy Corps Global Strategy, Pathway to Possibility, the country office is poised to operationalize its three-year strategy with a vision to enhance the resilience of climate- and conflict-affected communities through market systems development for improved livelihoods, access to food, and safe and clean water to thrive in the face of crises. In Ethiopia, our strategy focuses in the four outcome areas: 1) Economically marginalized populations have improved and diversified livelihoods, income, and assets; 2) Pastoralists, farmers, and households have access to sustainably produced, safe, nutritious food; 3) Social cohesion and inclusive governance processes are built in crisis-affected communities; and 4) People have equitable, sustained access to clean water and sanitation for domestic and productive use. Currently, we operate in six regional states – Afar, Gambella, Oromia, Somali, Amhara and South Ethiopia. Working with a diverse base of donors that includes United States Agency for International Development (USAID), European Union, GAC, Hilton Foundation, United Nations (UN), JOA, Sweden, EKN, and other foundations, Mercy Corps Ethiopia empowers people to recover from crisis, build better lives and transform their communities for good.

Mercy Corps External Vacancy Announcement

Job Position – Logistics Officer

Required Qualification and Experience
Education : Degree or Diploma in Logistics, Management, Auto mechanics from recognized college
3rd Grade or above valid Driving License and driving history is bonus.
Ability to communicate in both Somali & English languages.
Knowledge of routes, duty stations, project areas, the NGO and diplomatic community is required.
Strong sense of personal integrity.
Attention to detail.
Strong supervisory skills.
Ability to multi-task.
Team spirit and problem-solving abilities.
Work Place: Jigjiga
Deadline: November 06/23

Essential Job Responsibilities
Work with the Senior Operation Officer to design a suitably staffed and equipped transport function to support the MC’s vehicle operations and policies.
Implement and direct MC standard Vehicle policies and procedures, with particular attention to safety and security issues.
Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel.
Evaluate, manage, and monitor drivers.
any other duties assigned by the Line manager within the Ops department.

Fleet management
Daily trucking and monitoring of vehicles movement within the GPS system, weekly updating, and reporting to the line manager if any irregularities of policy violation detected by the system, like speed limit violation, ETC…
Filing and daily updating and of vehicles maintenance records, insurances, Polo and other necessary documents for each vehicle separately
Manage the vehicle pool (if applicable).
Ensure that appropriate communications equipment is installed and functioning in MC vehicles to meet the operational and security requirements.
Ensure the correct and timely routine maintenance and repair of MC vehicles.
Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled.
Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codon, etc.
Ensure all vehicles are properly cleaned on daily basis.
Prepare weekly and monthly report on transport department and discuss with Senior Operations Officer
Preparing fuel requests for the drivers, signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
Collecting fuel advances from the finance department, refilling vehicles in jigjiga town, collection of fuel station invoices and settling advances validated by the senior operations officer
Ensure that all vehicles are secure when not in use and kept in safe place
Be familiar with local regulations / laws.
Any other duties as may be assigned by the supervisor
Plan, organize and managing the work of subordinate staff to ensure that the work is accomplished in manner consistent as per the MC requirement
Collaborate with other managers and staff members in order to formulate and implement policies, procedures, goals and objectives
Establish quality transport and facility service for the organization.
Generator maintenance, refilling, log sheet recording and Reporting.

Procurement and Admin

Focal point for requesting PRs of vehicle service maintenance and spare parts and keeping price catalogue of spare part and office equipment.
Assisting Collection of distributed Proforma invoices/RFQs
Assist in preparing Bid analysis/QA.
Assist in organizing Hotel conferences.
Assist in Drafting simple service contracts.
Collection of invoices from the Hotels
Focal point for requesting PRs of office supplies and stationery.
Facilitation and Processing of casual workers for office maintenance and furniture repairs
Ensure office water supply, mineral water and kitchen materials availability, request, and process before stock out

Warehouse Management:
Ensure that all store or warehouse management works are done to the required standard. Ensure that Bin Card/Stock Card is regularly up to date and the physical count of the items is matching with the records in the card.
Ensure that for all distributed materials, we have the copies of delivery note and the materials have reached the Keep good standard filing system for distribution list and provide the information as and when requested by internal management or auditors.
Ensure the fixed asset registration is kept to a standard required and provide quarterly updates to the Asset controller.
Expected Deliverable:
Provide on time, standard weekly and monthly reports to the Senior Operation Officer, including fuel consumption report, maintenance report and any other reports requested by Supervisor.
Well maintained fleet and good filing system for all vehicles
Generate and / or maintain comprehensive price list for spare parts, for facilities equipment’s.
Filing procurement documents both electronic and physical/hard paper
Conduct documented quarterly job performance reviews of Transport staff & Repair technician, providing appropriate feedback.

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