SOS Children’s Villages in Ethiopia External Vacancy Announcement
Job Position 1 – Finance and Admin Officer
Required Qualification and Experience
Education: BA Degree in Accounting
Training: Computer training
Experience: 3 years’ relevant work experience
work Place: Dire Dawa
Deadline : May 15th 2025
Competencies – Knowledge, Skills, Abilities
Excellent interpersonal, written and verbal communication skills
Excellent inter-personal skills including sensitivity in cross cultural communications.
Ability to collate and analyze financial and other data in a clear and coherent manner
Ability to organize and manage one’s own work with ability to prioritize and work under pressure
Ability to work with children or vulnerable people in an appropriate and safe manner in accordance with the SOS CVE Child Protection Policy
Accounting software knowledge
Essential duties and responsibilities:
Handling of tasks related to administrative issues of the project office such as Fleet management, annual leave management, office security and cleanliness.
Organizes properly record keeping of personnel data, property administration and keeps systematically updated record of staff and documents of the project.
Keeps proper record of fixed assets and property.
Confirm copy of GRR, SIV & receipts are filed & custodian register is updated.
Prepare monthly fixed asset reports (Purchase report, Transfer report, Hand-over report,
Store readmit report, Issued from store report and custodianship update report.)
Conduct the inventory counts of properties for the program annually & semi-annually
Coordinate provision of general services such as transport, custody and maintenance of properties and project purchases.
Work to ensure effective security systems in the project office by closely working with security guards.
Ensures that the services such as electricity, water line, internet, and telephone lines are properly serving the project office and closely working with concerned stakeholders.
Support and give guidance’s for administrative staffs under his/her supervision.
Coordinate staff development initiatives by assessing needs, conducting pre- and post-training assessments, writing training reports etc.
Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices.
Review disbursement requests for accuracy, documentation and validity; effect payment to the right vendor from the right project.
Review accounts on regular basis to ensure the balances are complete and accurate.
Recording of all project office financial transactions into the SOS financial recording and meeting all submission dates and reporting requirements as required by the Programme Accountant.
Assure accuracy of supporting documentation for accounting records.
Organize and maintain accounting filling system.
Ensures the timely settlement of advance payments and program location obligations (taxes, provident fund, Pension etc.)
Prepares and submits monthly electronic and hard copy reports with supporting documentation to SOS children’s Villages programme office finance section.
Ensures that all financial and accounting related files and records reflect high professional standards
Prepares payroll and arranges timely payment of salaries.
Follow-up and control payable and receivable accounts.
Receives original transaction documents, checks completeness and correctness and passes them to immediate supervisor.
Takes part in inventory taking and control of assets and stock items
Participates in the preparation of drafts financial statements.
Assists the Location Finance Manager in the Implementation of the internal control system and financial procedures manual of the organization.
Provide finance related capacity-building support/activity to CBO’s and CCSC’s.
Performs other duties as assigned by the supervisor.
Safeguarding:
Responsible to take part in awareness raising sessions and capacity building trainings in relation to Safeguarding to prevent and protect children and young people from all forms of abuse, abandonment, exploitation, violence and discrimination
Support children and young people to make them understand the CS risks and protection mechanisms
Responsible to report any CS suspicion, concern, allegation or incident immediately, followingSafeguarding reporting procedures. Safeguarding reports should be made to the Incidnet Management Team and/or to the respective line manager
Application Link: https://careers-sos-kd.icims.com/jobs/2125/finance-and-admin-officer–%28diredawa%29/job?in_iframe=1
Job Position 2 – Project Coordinator
Required Qualification and Experience
Education: Planning and Management, Social Sciences, Business Administration or a related field; master’s degree preferred.
Experience: Minimum of 3 years’ experience in project coordination or management within an educational or vocational training environment.
Minimum of 3 years’ experience in project coordination or management within an educational or vocational training environment.
work place:
Competencies – Knowledge, Skills, Abilities
Understanding the organization and commitment to its vision and mission: able to clearly communicate SOS Children’s Villages Who We Are (Vision, Mission & Values), “Living our Values” policies and strategies in all areas.
Child rights & child development: Working knowledge in all areas of child rights, child protection, child development, family & community development and rights-based programming in a developing country.
Strategic thinking
Knowledge of Project Cycle management
Analytical and problem-solving skills
Planning and coordination skills
Negotiation and conflict resolution skills
Report writing skill
Proven experience in leading and managing programs and projects
Oral and written fluency in English and Amharic/ other location-specific local language
Strong analytical skills
Excellent interpersonal skills and team player, able to show practical demonstration
Proficiency in MS applications especially Excel, PowerPoint. KNOWLEDGE, SKILLS, ABILITIES
PRIORITY TASK AND RESPONSIBILITY
Lead the planning of the Family and Community Development Project
Lead the implementation of the project in line with the organization’s mission, policies, strategies and available resources.
Define the interests and possible involvement of key stakeholders in the various stages of program development process.
Lead the development of program design, based on the findings of the baseline assessment and analysis, and in line with the organization’s policies, strategies and available resources. In doing so, ensure the participation of key stakeholders, as appropriate.
Once the program is established, ensure that the annual planning process is carried out and plans are updated, according to the policies and strategies of the organization. Particular attention is given to ensure that key inputs are considered, including outputs from the program self-evaluation and internal control reviews.
Lead the implementation of the project in line with the organization’s mission, policies, strategies and available resources.
Build positive relationships with the community and/or local authorities.
Build a strong network of partner organizations.
Build and manage a strong Project team.
Ensure that mechanisms for ongoing monitoring and evaluation are in place and function well.
Develop detailed project plans outlining timelines, milestones, and deliverables to ensure the project is completed on time and within budget.
Collaboration: Work closely with Technical and Vocational Education and Training (TVET) institutions, local government bodies, NGOs, and community organizations to foster partnerships that support project objectives.
Curriculum Revision: Collaborate with educational experts to revise TVET curricula focusing on emerging green skills relevant to the local economy.
Training Support: Organize workshops and training sessions for educators to enhance their teaching capacity in green skills.etc.
Resource Allocation: Manage project resources effectively, including financial, human, and material resources, to ensure that all aspects of the project are adequately supported.
Coordinate the implementation of program activities
Collaboration with TVET Institutions: Establish strong partnerships with TVET institutions to enhance teaching capacity through training programs for educators on green skills.
Develop detailed work plans for project activities aligned with the overall project goals.
Develop detailed work plans for project activities aligned with the overall project goals.
Develop detailed work plans for project activities aligned with the overall project goals.
Engagement with Youth: Actively engage with disadvantaged youth, particularly young women, to understand their needs and challenges in accessing education and employment opportunities.
Networking with Employers: Build relationships with local businesses and organizations to create internship placements and job opportunities for project beneficiaries.
Establish clear vulnerability criteria, to prioritize cases from within the given target group according to levels of vulnerability; in consultation with key stakeholders in the community (including children at risk of losing parental care and their caregivers).
Work towards creating a safe and secure environment for children and young people, including raising awareness, prevention, reporting and responding procedure.
Work in close cooperation with other key support co-workers (e.g. financial and administrative staff) within the ‘integrated approach’.
Foster good relationships and maintain close cooperation with local government authorities, recognized community leadership, like-minded groups, organizations and/or institutions operating with the local community, who share the organization’s vision, as well as those who provide complementary services.
Build a strong network of partner organizations.
Lead and supervise the Project team.
Represent the Project as well as the organization at internal and external forums.
Financial management and administration of the program
Budget Management: Oversee the project’s budget by tracking expenditures against planned activities while ensuring compliance with funding requirements.
Funding Applications: Assist in identifying potential funding sources for additional resources or program expansion through grant writing or proposal submissions.
Financial Reporting: Ensure accurate financial reporting as required by donors or stakeholders involved in funding the project.
Ensure that the organization’s financial resources are used modestly and efficiently.
Ensure that the organization’s financial resources are used modestly and efficiently.
Implement financial and administrative procedures, in line with the organization’s policies/guidelines and in consultation with financial support staff.
Ensure all program expenditure/resource usage is in line with the annual plan and budget.
Budget Management: Oversee the project’s budget by tracking expenditures against planned activities while ensuring compliance with funding requirements.
Funding Applications: Assist in identifying potential funding sources for additional resources or program expansion through grant writing or proposal submissions.
Financial Reporting: Ensure accurate financial reporting as required by donors or stakeholders involved in funding the project.
Managing the project budget is a critical responsibility that includes tracking expenditures related to training programs, materials provided to TVET institutions, and business development services offered to youth.
Involve in securing additional funding or resources by preparing proposals or reports that highlight the project’s successes and future needs.
actively engage with disadvantaged youth, especially young women, to identify their specific challenges and needs regarding skills development and employment opportunities.
developing training programs that enhance the skills of both instructors at TVET institutions, and the students enrolled in these programs. This includes integrating green skills into existing curricula.
Organize workshops and training sessions focused on entrepreneurship skills, employability skills, and financial literacy for youth participants.
Build a strong SOS program team
Follow professional recruitment processes for new co-workers (draw-up advert, screening of applications, interviews, and reference checks) in consultation with direct supervisor.
Plan orientation programs for new co-workers to ensure they have a good understanding of the organization and their role within it.
Ensure effective performance management systems are implemented for all program co-workers, including job descriptions, regular review sessions, and annual performance appraisals, in line with the required practices of the national association.
Ensure that individual staff training and development needs are identified and that these are addressed through staff development measures, according to priorities and available resources.
Establishing partnerships with local TVET institutions is crucial for revising curricula and providing technical support. The Project Coordinator must engage with these institutions to understand their needs and how best to support them.
Establish mechanisms for ongoing monitoring and evaluation of the program
Ensure that monitoring and evaluation systems are in place and function well, in line with the organization’s requirements. This includes ongoing data collection from regular reviews of the situation of families and community-based partners, data capturing in the FS database, program self-evaluation, internal control reviews, audits and other evaluations.
Develop indicators to measure the success of project activities related to employment outcomes and skill acquisition.
Collect data on participant outcomes for post-training (e.g., employment rates, business start-ups).
Prepare regular reports summarizing findings from monitoring activities for stakeholders.
Provide direct supervisor with regular up-dates on program activities and results, including regular written reports, according to organizational requirements.
Secure regular financial management reports, including budget vs. expenditure reports, as required for the effective management of program resources.
Monitoring project progress against established indicators is essential for ensuring that objectives are met effectively. The coordinator must develop monitoring tools to assess the impact of training programs on youth employment outcomes.
Performance Tracking: Develop metrics to monitor progress towards project goals, including tracking enrollment rates in TVET programs and employment outcomes for participants.
Reporting: Prepare regular reports on project status, achievements, challenges faced, and lessons learned for stakeholders including funders and community partners.
Feedback Mechanisms: Implement feedback systems to gather input from participants regarding their experiences in training programs and job placements to continuously improve project offerings.
oversee the provision of financial support for youth enrollment in TVET education, entrepreneurship training, or employability skills training programs.
Contribute to the work of the broader organization
Participate in local, national, regional and continental processes, meetings and structures within the organization as required and agreed with the direct supervisor.
Document and share good practices and lessons learned with colleagues to support organizational learning.
Prepare program information as required for public relations and fund development purposes.
Keep track of child rights issues in general, as well as current social development issues and trends relevant to the organization’s mission.
Accountability
Financial Reporting: One of the primary responsibilities of a fund development manager is to provide accurate and timely financial reports to the organization’s leadership and board of directors. These reports should include detailed information about the sources and amounts of funds raised, as well as how those funds were used. Regular financial reporting helps ensure transparency and accountability in the use of funds, which is essential for maintaining the trust of donors and stakeholders.
Compliance with Regulations: Fund development managers must ensure that their organization complies with all relevant laws and regulations related to fundraising. This includes registering with state agencies, following guidelines for soliciting donations, and accurately reporting fundraising activities on tax forms. Compliance is essential for avoiding legal issues and maintaining the organization’s reputation.
Ethical Fundraising Practices: Fund development managers must also adhere to ethical standards in their fundraising practices. This includes being transparent about the use of funds, respecting donor intentions, and avoiding conflicts of interest. Donor Relationship Management
Donor Relationship Management: Maintaining positive relationships with donors is essential for successful fundraising. Fund development managers must ensure that donors receive timely thank-you letters, regular updates about the impact of their gifts, and opportunities for engagement with the organization. By building strong relationships with donors, fund development managers can help ensure long-term support for their organization. Budget Management: Fund development managers must also manage their budgets effectively to ensure that they are using resources efficiently. This includes setting realistic fundraising goals, tracking expenses related to fundraising activities, and adjusting strategies as needed to meet goals. Effective budget management can help demonstrate the organization’s accountability to donors and stakeholders.
Setting Clear Goals and Objectives:
Defining measurable and specific goals: The project manager must work with stakeholders to establish clear, measurable, achievable, relevant, and time-bound (SMART) goals for the project. This ensures that everyone understands what success looks like and how progress will be tracked.
Developing a detailed project plan: This plan outlines the project’s scope, timeline, budget, resources, and key milestones. It serves as a roadmap for accountability, allowing the project manager to monitor progress and identify any potential deviations.
Establishing Performance Indicators and Tracking Progress:
Identifying key performance indicators (KPIs): These metrics measure the project’s effectiveness in achieving its goals. Examples include participation rates, program completion rates, and changes in family functioning.
Regularly monitoring and reporting on progress: The project manager must track progress against the KPIs and provide regular reports to stakeholders. This ensures transparency and allows for timely adjustments if needed.
Ensuring Resource Management and Financial Accountability:
Managing project resources effectively: This includes allocating resources appropriately, monitoring their use, and ensuring that they are used efficiently and effectively.
Maintaining accurate financial records: The project manager must ensure that all financial transactions are properly documented and accounted for. This includes tracking expenses, managing budgets, and adhering to relevant financial regulations.
Fostering Collaboration and Communication:
Building strong relationships with stakeholders: This includes families, community members, partner organizations, and funders. Open communication and collaboration are essential for ensuring accountability and shared ownership of the project.
Regularly communicating project updates: The project manager must keep stakeholders informed about project progress, challenges, and any changes in plans. This ensures transparency and builds trust.
Conducting Regular Evaluations and Assessments:
Evaluating project effectiveness: The project manager must conduct regular evaluations to assess the project’s impact and identify areas for improvement. This includes gathering feedback from stakeholders and analyzing data to measure outcomes.
Making adjustments based on evaluation findings: The project manager must be willing to adapt the project based on the evaluation findings. This ensures that the project remains relevant and effective in achieving its goals.
Ensuring Ethical Conduct and Compliance:
Adhering to ethical guidelines: The project manager must ensure that all project activities are conducted ethically and in accordance with relevant laws and regulations.
Maintaining confidentiality: The project manager must protect the privacy and confidentiality of all participants and stakeholders.
Documenting and Reporting:
Maintaining accurate project documentation: This includes meeting minutes, progress reports, financial records, and evaluation reports.
Providing clear and concise reports to stakeholders: The project manager must communicate project findings and progress in a clear and concise manner, using appropriate language and visuals.
Continuous Improvement:
Seeking feedback and learning from experiences: The project manager must be open to feedback and continuously strive to improve project processes and outcomes.
Sharing best practices and lessons learned: This helps to improve the effectiveness of future projects and strengthens the field of family and community strengthening.
Top 3 Authoritative Sources Used in Answering this Question:
People’s Management and Capacity Building
Recruit, hire, and train staff: This includes developing job descriptions, conducting interviews, and onboarding new team members. The manager also ensures that staff have the necessary skills and knowledge to effectively carry out their roles.
Supervise and mentor staff: This involves providing regular feedback, setting performance goals, and offering support and guidance to help staff develop their skills and reach their full potential.
Build and maintain a positive and productive work environment: This includes fostering a culture of collaboration, respect, and open communication. The manager also ensures that staff have the resources and support they need to succeed.
Develop and implement training programs: This may involve creating training materials, conducting workshops, and providing ongoing professional development opportunities to staff.
Facilitate team building and collaboration: This includes organizing team meetings, retreats, and other activities to promote teamwork and communication.
Identify and address staff development needs: This involves regularly assessing staff skills and knowledge gaps and developing strategies to address them.
Promote staff well-being and work-life balance: This includes creating a supportive work environment that values staff well-being and encourages a healthy work-life balance.
Work with labor market actors such as financial institutions and associations to enhance their capacity in supporting youth economic participation.
Conduct training sessions focused on understanding the needs of disadvantaged youth within the labor market context.
Safeguarding (child, young people, adult and asset) and gender Equality
Ensure gender and disability mainstreaming within the overall project system and during the project and program cycle management.
Ensure that safeguarding and child protection mainstreaming are integrated into all project frameworks through measurable output and outcome indicators.
Ensure that safeguarding measures are in place within area his/her responsibility and that staff, associates and other key stakeholders are aware of safeguarding principles and measures.
Ensure and support the process of mainstreaming and integrating safeguarding in all project frameworks through measurable output and outcome indicators.
Lead /Support the process of piloting and scaling up local-level beneficiary complaints’ mechanisms concerning co-workers ‘conduct, with an emphasis on the safeguarding policies and measures to prevent sexual exploitation of women and children.
Responsible for reporting any safeguarding suspicion, concern, allegation, or incident immediately, following the safeguarding reporting procedures. Safeguarding reports should be made to the safeguarding team at the program level and/or to the respective line manager; and
Responsible for ensuring behaviours and all relationships are based on safeguarding and in line with the Code of Conduct and adhering to it in every situation.
Conduct themselves per the Code of Conduct, Safeguarding and Local/Country Policies and Procedures.
Be vigilant about any possible form of abuse/harm, neglect, harassment, or exploitation against, children, youth and adults in personal and professional lives.
Report any safeguarding incident or concern within 24 hours to the Incident Management Team, focal person or concerned party through the defined channels for reporting the allegation
Application Link: https://careers-sos-kd.icims.com/jobs/2123/project-coordinator-%28diredawa%29/job?in_iframe=1
Job Position 3 – Project Officer, Youth
Required Qualification and Experience
Education: Education: Bachelor’s degree in social sciences, Education, Business Administration or a related field; master’s degree preferred.
Experience: Minimum of 3 years of experience working with youth development programs or vocational training initiatives.
Strong understanding of the green economy concepts and their relevance to youth employment.
Proven experience in curriculum development or training facilitation is an asset.
Excellent communication skills in both English, Amharic, Afaan Oromo; knowledge of other local languages is a plus.Ability to work collaboratively with diverse stakeholders including government agencies, NGOs, private sector partners, and community groups.
Required number of staff
Competencies – Knowledge, Skills, Abilities
The incumbent requires knowledge of social work theories, practices and procedures.
Strong understanding of the green economy concepts and their relevance to youth employment.
Proven experience in curriculum development or training facilitation is an asset.
Excellent communication skills in both English and Amharic; knowledge of other local languages is a plus.
Ability to work collaboratively with diverse stakeholders including government agencies, NGOs, private sector partners, and community groups.
The incumbent must be able to respond or assist in emergency situations and have very good interpersonal, mediation, negotiation and conflict resolution skills.
The incumbent must also has knowledge of child rights and UNCRC
He/she must have well developed organizational, verbal and written communications skills, interviewing and analytical skills and good computer skills.
Communication
Planning and organizing
A desire to help children in need
Conflict resolution
Report Writing
Computer literacy
Required Competency
The following set of value-based competencies are behaviors that are expected from everyone who works for or on behalf of SOS Children’s Villages to achieve a culture of safeguarding.
Lead Competencies
Role Model: Act as a role model for the organization, living our values and inspiring and learning from others
Collaboration: Remove barriers to participation, share decision making and build partnerships
Empowerment: Promote inclusion and equitable sharing of power
Strategic Thinking: Live the values and mission, setting realistic goals and translating them into actionable plans
Core competency
Kindness: Act with empathy towards everyone he/she works with.
Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.
Inclusiveness: In any action, show respect and care for others.
Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
Results Orientation: look for solutions and focus on desired results.
Requirement Skill
Project management
Application Link: https://careers-sos-kd.icims.com/jobs/2124/project-youth-officer-2-%28diredawa%29/job?in_iframe=1
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