Job Position 1 – Executive Assistant to the Ambassador
| AGENCY | Department of Foreign Affairs and Trade |
| POSITION NUMBER | ADI-10L301 |
| POSITION TITLE | Executive Assistant to the Ambassador |
| CLASSIFICATION | LE3 |
| SECTION | Corporate |
| REPORTS TO (TITLE) | Ambassador |
| EMPLOYMENT TYPE | Ongoing |
| SALARY | ETB 40,585.03 per calendar month (Gross Salary) + medical insurance program |
Required Qualification and Experience
Education: A qualification in a relevant field is desirable but not mandatory.
Previous experience providing high level support to senior management.
Well-developed oral and written communication skills in English and Amharic, and interpersonal skills.
Strong planning and organisational skills, demonstrated ability to work independently, apply initiative and work under pressure to meet changing priorities, deadlines and objectives.
Computer literacy in Windows, Microsoft Office, and Adobe Reader. Experience using data management systems is desirable.
Good judgment, decision making and problem-solving ability.
About the position
Under direction, the Executive Assistant (EA) provides high level administrative support to the Australian Ambassador (Head of Mission – HOM), including day-to-day liaison with key contacts, coordinating appointments and events, arranging travel and management of Ambassador’s official and representational activities. The EA is part of a strong, professional team, and works closely with other corporate staff to provide general administrative support. The role also provides research and writing support to the policy team. The position is required to work collaboratively with various sections within the Embassy to achieve corporate objectives as needed. Provide backup for other roles, supervise event support staff and perform other duties as directed.
Key responsibilities of the position include but are not limited to:
Provide high level support to the HOM, including managing a daily schedule, making appointments, escorting official visitors and providing comprehensive administrative support.
Research and report on relevant contacts and topics, including domestic political and international policy in Ethiopia and countries of accreditation.
Coordinate all travel arrangements and program preparations for the HOM’s travels, liaise with relevant stakeholders, and provide effective management of administrative systems.
Develop and strengthen relationships to enable and enhance HOM access, negotiate and liaise across a senior level of network contacts, and maintain productive relationships with key individuals and organisations to facilitate HOM objectives.
Contribute to the management of regular representational functions and events, such as the Australia Day function, including direct liaison with functions-related clients.
Maintain and develop collaborative working relationships with external providers and contacts.
Prepare and process financial transactions, acquittals and reports in accordance with departmental guidelines and legislative requirements.
Prepare a range of routine correspondence to a high standard and manage incoming and outgoing correspondence including managing group inbox, and Third-Person Notes (TPNs).
Assist with the coordination and delivery of VIP visits, including airport facilitation, hotel arrangements and transport as required.
How To Apply
Applicants should read the Position Description and complete the application pack at the link below. The application is your opportunity to tell the selection panel why you want to work in this role at the Embassy, what you can offer the Embassy and how your skills, knowledge, experience, and qualifications are applicable to the role.
Do NOT attach additional documents to your application email. If you do so, your application will NOT be considered.
Incomplete applications will not be considered. Unsuccessful applicants will not be notified.
To apply, please submit the Application Form to [email protected]
Or Download Application Form Here: https://ethiopia.embassy.gov.au/files/adba/Application%20Form%20-%20Australian%20Embassy%2001%20August.pdf
The Australian Government is a competitive and equal opportunity employer.
Applications close on Friday, 31 January 2025 at 04:00 pm.
Job Position 2 – Office Cleaner
| AGENCY | Department of Foreign Affairs and Trade |
| POSITION NUMBER | 11609 |
| POSITION TITLE | Office Cleaner |
| CLASSIFICATION | LENC |
| SECTION | Corporate- Property Team |
| REPORTS TO (TITLE) | Property and Facility Manager |
| EMPLOYMENT TYPE | Ongoing |
| SALARY | ETB 19,648.78 per calendar month (Gross Salary) + medical insurance program |
Required Qualifications/Experience/Knowledge/Skills
Good verbal communication skills in English and Amharic, friendly and professional.
Attention to detail, with extra attention to any special requests.
Ability to work within a team where members depend on each other to get work done.
Ability to identify work that needs to be done and do it without being instructed.
Good common sense with ability to solve practical problems.
Display personal integrity and an honest ethical approach in compliance with relevant guidelines.
About the position
Under direction from the Property and Facilities Manager, this position is responsible for performing routine building cleaning services at the Embassy. This position may be required to provide backup support in the reception area and escort official visitors.
Key responsibilities of the position include but are not limited to:
Clean building floors by sweeping, mopping, scrubbing, and/or vacuuming.
Dust furniture, walls, machines, office equipment and outdoor areas.
Gather and dispose of rubbish and recycling.
Service, clean, and supply restrooms.
Request supplies and equipment needed for cleaning and maintenance duties.
Monitor building safety and notify managers concerning potential hazards and risks to safety of staff, building and/or equipment.
Follow procedures for the use of chemical cleaners and power equipment in order to prevent damage to floors and fixtures.
Assist with moving furniture, equipment, and supplies following supplied equipment instructions and WHS standards.
How To Apply
Applicants should read the Position Description and complete the application pack at the link below. The application is your opportunity to tell the selection panel why you want to work in this role at the Embassy, what you can offer the Embassy and how your skills, knowledge, experience, and qualifications are applicable to the role.
Do NOT attach additional documents to your application email. If you do so, your application will NOT be considered.
Incomplete applications will not be considered. Unsuccessful applicants will not be notified.
To apply, please submit the Application Form to [email protected]
The Australian Government is a competitive and equal opportunity employer.
Applications close on Friday, 7 February 2025 at 04:00 pm
Or Downlead Application Form Here: https://ethiopia.embassy.gov.au/files/adba/Application%20Form%20-%20Australian%20Embassy%2001%20August.pdf
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